MediaLab's Inspection Proof module helps laboratories be inspection-ready all the time. By uploading inspection checklists and providing responses in the web-based portal, there is no paper to maintain or documents to keep up. MediaLab's team of experts offers years of inspection experience. We've built the features your laboratory needs for inspections to run smoother and more efficiently.
Be Audit Ready All the Time
With InspectionProof, say goodbye to binders stuffed with checklists, standards, and out-of-date policies. InspectionProof digitizes your standards and checklists and stores your responses and evidence in the cloud. Upload attachments, link to policies and procedures in Document Control or your own document management system, and more.
Upload your inspection checklists, customized for your lab, directly into InspectionProof. Your checklists are automatically parsed into inspection events in InspectionProof and tied to key due dates.
Respond to checklist items with relevant information to help during an inspection.
Text responses - A rich text editor, with formatting, tables, bulleted lists, images, and spell check, lets you enter responses of any length.
Links to Document Control - Connect checklist items with policies, procedures, forms, and job aids in MediaLab's Document Control system.
Uploaded files - Upload Word, PDF, PowerPoint, Excel, Visio, and image files to show compliance with checklist requirements. View files online without needing downloading them.
Create inspection events for different locations or satellite laboratories, all in a single system. Each unit / site can establish its own inspections, work from its own checklists, and borrow documentation and responses as needed.
"InspectionProof allowed us to get through last two inspections in great shape." Michael K., Lab Manager, Hospital & Health Care, 11-50 employees
Compatible with CAP, ASHI, and Other Accreditation Agencies
Import checklists from a wide variety of accrediting organizations, including CAP and ASHI. InspectionProof accepts Excel and CSV checklists from almost all laboratory accrediting organizations.
MediaLab is an approved participant in CAP's Accreditation Checklist Distribution Program. If your laboratory is CAP-accredited, you can upload your lab's custom checklists into InspectionProof for on-site and self inspections. As checklist versions are updated, you'll get a report of all changes relevant to your customized checklists.
"Our inspection went very smoothly. We set up 4 inspectors with desktop computers and access to MediaLab, and I think they handled 90% of the inspection that way. When I asked afterwards they said it was very smooth and easy to do once they got the hang of it. Thanks for all your help through our many years with MediaLab." Lester R, UroPartners
Gather Inspection Responses From the Whole Team
Get buy-in and support from your entire team. InspectionProof allows you to assign tasks (individual standards or entire inspection events) to department heads, supervisors, QA, and other key team members. Preliminary responses go through approval workflows to get management approval before they're finalized. Bring in your responses from previous inspections to make getting started on the next year's faster and easier. Use templates to standardize your organization's responses across multiple facilities.
Preparing for an inspection involves all areas of the laboratory. Delegate tasks and get input from department heads, supervisors, lead techs, and other employees.
Get help from the people who know your lab best. Assign whole checklists and individual checklist tasks to department heads, supervisors, lead techs, and others. Review their input to make sure that it meets your standards.
Collect input from your bench techs or any other user as you're completing checklist responses. E-mail users from within InspectionProof; their replies are automatically documented.
"InspectionProof is a MUST HAVE for any lab inspected by CAP" Terri P., Microbiology/Phlebotomy Supervisor, Hospital & Health Care, 501-1000 employees
Reviewed and Approved Responses Available to All Inspection-Related Staff
InspectionProof helps you to organize all of your inspection checklist responses and documentation into a single location, available to inspectors and employees in your laboratory. Laboratory administration can review has the option to review responses before and during the inspection cycle. Dashboards show progress towards completion of checklist responses.
Want to make sure that key individuals in your organization have reviewed and approved your checklist item responses? It's easy with InspectionProof. Set up permissions with just a few clicks, and checklist tasks will be routed to the appropriate individuals.
Everyone in your laboratory has a stake in continually meeting checklist requirements, day after day. InspectionProof gives your employees a quick reference for how your lab meets checklist requirements.
Make inspection preparation part of everyone's duties. Delegate checklists and checklist items to department heads and supervisors, so that the right person is completing the right checklists. Approval and review processes make sure that checklist responses meet your quality standards before inspection time.
"InspectionProof is an enormous help with our inspections. We can just sit the inspectors down with a computer and this covers most our inspection because it is very easy for them to go through their checklist from there." Kathy H., Manager, Hospital & Health Care, 11-50 employees
On-Site Inspections and Self Inspections
Inspection Proof can be used for both self-inspections and on-site inspections. Guide inspectors through the checklists and responses, show attachments and links, and prepare your team for a successful inspection.
You'll know that you're ready for an inspection long before inspectors arrive. When they do, InspectionProof helps you locate the documentation that you'll need to show. No fumbling, no misplaced manuals.
Prepare for a self inspection just like you would for an on-site inspection. Conduct your self inspection within the designated window, marking any deficiencies. Document your response to your deficiencies.
InspectionProof provides audit history, notes, and documentation all in one place. Stop tracking down paperwork and busy people. Set roles and permissions to allow team members access to the audit event. Lock previous events, or make them viewable to certain groups. Historical information is available for quick reference any time.
Dashboards, Notifications, and Reports
How ready are you for an inspection? InspectionProof lets you know. Continually updated dashboards keep tabs on your progress towards 100% inspection checklist preparation. Automated email reminders keep everyone in the loop.
Charts, graphs, and timers show you the completion status of each checklist and each inspection event. Know in an instant (and before an inspection) if a checklist needs your attention.
Automatic e-mail notifications, reminders, and a continually updated to-do list keep everyone aware of the checklist items they need to respond to. Nothing falls through the cracks.
Want to keep a hard copy? Export your InspectionProof materials, including text responses, uploaded files, and Document Control policies and procedures, into PDF files for easy reference and printing.
