Fax Machines may be used to transmit PHI, provided that you are in compliance with your own institution's policies and procedures.

To minimize the risk of misdirected faxes:

• Preprogram fax machines with frequently used destination numbers.
• Double check accuracy when faxing to numbers which are not preprogrammed.
• Always include a Confidentiality Statement on the cover page.
• Check transmittal confirmation after each fax, to ensure that the information was sent to the correct number.
• Do not leave the original report on the fax machine.
• Report fax errors to your supervisor or other designated person.